Student Organization Mileage Reimbursement Request

Before submitting a request, please note:

• Reimbursement must be requested no more than 30 days after travel occurs. Late requests may not be processed.
• Reimbursement must be requested by the individual being reimbursed.
• This form should only be used for mileage expenses related to use of a personal vehicle for a Chartered Student Organization, an event funded by the Student Activity Fee (must have event code) or Student Union (must have SU cost center).
• Use of your personal vehicle must be in the context of a pre-approved organization trip that is part of the group’s allocated budget and must be approved by your group Treasurer.
• If this request relates to a Student Activity Fee funded event, the mileage must have been approved as part of the event allocation and appear on the approved event budget (uncommon).
• Your request must include the exact address (including the city and state) to which and from which you traveled, or your reimbursement will not be processed. You will be reimbursed for the shortest route to and from that destination. WFU campus is used as the default starting/ending point for student trips.
• The fastest way to receive your reimbursement is by Direct Deposit.