“You’re free on September 5? That’s great, and I think $3,000 is in our price range. Looking forward to your show, see you then!”
Don’t make an accidental commitment!
Saying this would be safer:
“Okay, so I understand you’re free on September 5 and would charge $3,000 for the appearance. Let me contact our contract review team. We’ll get back to you to confirm.”
Did you know?
No student, graduate or undergraduate, has the authority to sign any type of contractual agreement on behalf of the university. This applies to all types of contracts, such as those with performers/lecturers, sound/light companies, photographers, decorators or any other vendor or service provider.
Some contracts are simple, one-page affairs, but many can be complex, containing dozens of legally binding provisions. Even your advisor may not have the expertise needed to sign certain contracts. The Office of Student Engagement is well-versed in the “ins and outs” of contractual agreements, and must review and approve any contract prior to your advisor signing.
Additionally, if you or your advisor sign a contract without this prior approval, it could make you personally liable for the contract, not your organization, or WFU.
Making Calls, Sending Emails: Proceed with Caution!
When making first contact with a potential service provider, be cautious with your language. Avoid saying things that could be construed as a “verbal agreement” that might be binding, even if no paper contract has been signed. Finally found that perfect DJ, face painter or inflatables vendor? Involve your advisor and/or Student Engagement staff ASAP so negotiations can move forward.
In summary, while Student Group members may make the initial inquiries about a potential engagement, your organization advisor should always be involved as discussions for an agreement move forward. When you receive the proposed contract from your service provider, please forward to firstname.lastname@example.org for review and approval prior to signing.
Student Organization Finance Office
Hours of Operation
Virtual appointments available during regular business hours
Monday – Friday: 9:00am – 4:30pm
Contact Us: email@example.com
SOFO will reopen on August 16, 2021 in Benson 332.
DB Card pickup/return: Benson 139 (Office of the Dean of Students)
General Questions and Assistance: Benson 332
Fundraising and Payment Acceptance: Benson 333