Did you know?
No student, graduate or undergraduate, has the authority to sign any type of contractual agreement on behalf of the university. This applies to all types of contracts, such as those with performers/lecturers, sound/light companies, photographers, decorators or any other vendor or service provider.
Should you sign a contract?
Some contracts are simple, one-page affairs, but many can be complex, containing dozens of legally binding provisions. Even your advisor may not have the expertise needed to sign certain contracts. If you or your advisor sign a contract, it could make you personally liable for the contract, not your organization, or WFU.
The Office of Student Engagement is well-versed in the “ins and outs” of contractual agreements, and must review and approve contracts before forwarding them to university officials authorized to sign.
Making Calls, Sending Emails: Proceed with Caution!
When making first contact with a potential service provider, be cautious with your language. Avoid saying things that could be construed as a “verbal agreement” that might be binding, even if no “official” contract has been signed. Finally found that perfect DJ, face painter or inflatables vendor? Involve Student Engagement staff ASAP so negotiations can move forward.
In summary, while Student Group members may make the initial inquiries about a potential engagement, your organization advisor and the Office of Student Engagement should always be involved as discussions for an agreement move forward. When you receive the proposed contract from your service provider, please forward to email@example.com for review, approval, and signature.