Expenses
Request a DB Card

Amazon Order Request

Why are all Amazon orders now centrally processed by SOFO?

In the past, DB Cards could be used in students’ personal Amazon accounts, but recently this policy has changed. SOFO now administers an “Amazon for Business” account for centralized ordering. Students will be allowed to create a shopping list in their personal Amazon account, then provide it to SOFO staff, who will place the order.

Learn How to Create Your Shopping List

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Amazon Order Information

The recommended window for a Amazon Order request is at least 5 business days (Monday-Friday) prior to the desired receiving date. “Business day” does not include weekend days or holidays.

Learn How to Create Your Shopping List in a Personal Amazon Account

Please paste your shopping cart link below:(Required)

For instructions on how to create your shopping list to paste in the field below, click the link above or view the embedded YouTube video on this page.

What is the latest date you can receive this order for your purpose?(Required)

Amazon order requests should be received at least 5 business days prior to the date you need the items.

Month

Day

Year

Confirm Shipping Address(Required)

Amazon orders must be received in Winston Salem, preferably on campus. Orders may not be shipped to addresses outside of Forsyth County.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Requestor Information

Requestor Name(Required)

First Last

Requestor Email(Required)

Must be WFU email address.

May we text you if we have urgent questions about your order?(Required)

If you do not give this permission, or the questions are not urgent, we will contact you by email.

Yes

Requestor Mobile Number

Funding Information

Organization (or Department) Name(Required)

What is the funding source for this Amazon order?(Required)

Organization 129 Account (SBAC Funding)

Organization Agency Fund (organization dues and revenue)

Organization Gift Account (donated money)

Student Activity Fee Funding (special event funding)

Other (department or less common funding sources)

Provide 129 Account(Required)

This should be a six-digit number beginning with “129”

Is this expense part of your group's approved organization budget for the current academic year?(Required)

Yes

Did SBAC approve contingency/capital funding or a reallocation of existing funds for this expense?(Required)

Yes

Not Sure

Please be aware that until SBAC has approved your funding, your order cannot be placed.

Provide Agency Account(Required)

This should be a six-digit number beginning with “A00”

Provide Gift Account(Required)

This should be a minimum six-digit number beginning with letters such as “SP” or “EN”. It may also contain an additional code beginning with a “U”. For example, “SPxxxx-Uxxxxx”.

Provide SAF Unique Event Code(Required)

This code was provided to you in your approval email from the SAF committee.

Provide Cost Center(Required)

Enter the order total from your saved shopping cart:(Required)

NOTE: SOFO will confirm funds availability and funding approval (if applicable) prior to issuing a card.

Purchase Details (Business Purpose)

What is a Business Purpose? To learn more, visit the SOFO business purpose page. Remember: Incomplete business purpose information may result in a delay to your funding request.

Check all that apply to this Amazon order.(Required)

General or Office Supplies

Equipment

Printing or advertising

Snacks for group consumption

Supplies for a meeting or event

Other

Please tell us what the items will be used for.(Required)

For example: “Art supplies to make posters to advertise our club at the Student Involvement Fair held on Poteat Field.”

Or: “Soccer balls for our team to use during weekly practices.”

How many members will consume the snacks?(Required)

Meeting or Event Name(Required)

Meeting or Event Date(Required)

Month

Day

Year

Meeting or Event Location(Required)

Purchase Details (Business Purpose)

What is a Business Purpose? To learn more, visit the SOFO business purpose page.

Please be advised that items purchased for a SAF-funded event should be clearly listed on the budget approved by the Student Activity Fee committee.

Remember: Incomplete business purpose information may result in a delay to your order.

Name of Event(Required)

Event name should match what was submitted in your funding request to the Student Activity Fee Committee.

What is the purpose of the items in this order?(Required)

Check all that apply.

Plates, utensils, napkins, etc.

Decorations

Games and/or crafting supplies

Advertising items

Prizes or giveaways

Snacks or Food

Other

Please provide the business purpose for the items you plan to buy, such as how they relate to your event.(Required)

You will not need to tell us the reasons you’ll buy items like plastic forks, sodas or decorations. Focus on less common items such as prizes or something for which the purpose would not be immediately clear.

Date of your Event(Required)

Month

Day

Year

Location on Campus of Your Event(Required)

Purchase Details (Business Purpose)

What is a Business Purpose? To learn more, visit the SOFO business purpose page. Remember: Incomplete business purpose information may result in a delay to your funding request.

Currently, the student-facing departments or initiatives below are authorized to use SOFO services. Please select the appropriate department:(Required)

Please note that if the order relates to an event funded by the Student Activity Fee (SAF), you should click the “Previous” button to go back and identify SAF as your funding source, then enter the Unique Event Code for your event.

Student Union

Campus Kitchen

Intercultural Center

NPHC

None of these, I have another funding source

Note: to be processed, SOFO should have received an expense preauthorization from your advisor. Your order cannot be placed until this preauthorization is received.

Please provide a complete business purpose for this purchase. Your advisor will be asked to review and approve.(Required)

You must include dates, locations, and reasons why these items are needed. Please be advised that insufficient business purpose will delay issuing your DB Card.

Approval

Your organization Treasurer will receive an email requesting review and approval of this expense. Your advisor will receive a notification only.

I am the Treasurer for the organization listed in this request and I confirm that I have reviewed this request for accuracy and funding is available for this expense.(Required)

Yes

Treasurer Name(Required)

First Last

Treasurer Email(Required)

Please use the Treasurer’s WFU email address.

Advisor Name(Required)

First Last

Advisor Email(Required)

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Student Organization Finance Office

Amazon Order Request

Why are all Amazon orders now centrally processed by SOFO?

Learn How to Create Your Shopping List

Amazon Order Information

Requestor Information

Funding Information

Purchase Details (Business Purpose)

Purchase Details (Business Purpose)

Purchase Details (Business Purpose)

Approval

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