Journal Entries

WFU Internal Service Payments

The following services are commonly requested by student organizations, normally in association with events or travel:

• Facilities work orders (ex. trash cans, cleaning, power at your event)
• Space rentals (ex. Brendle Recital Hall or Sutton Center)
• Transportation rentals (ex. shuttle service or Campus Life vans)
• Services from another organization (ex. Wake Radio, MRKT or WF Emergency Response Team)

Internal services are paid by an internal funds transfer known as a “Journal Entry” and often will happen without any action on the part of the organization. When requesting internal services, it’s a good idea to ask whether the department providing the services will initiate the transfer, or whether the student group should.

If the department will initiate the transfer, be sure to check your monthly financial report to see if the transfer has happened, and follow up if needed.

If the answer is “the student group initiates the transfer,” use the form below to request a Journal Entry from SOFO.

Lump Sum Transfers

Less commonly, a department or another group may pledge funding toward an event or initiative your group is sponsoring. We encourage directing these types of arrangements toward a specific expense (perhaps the contributing department can pay your catering bill!) but if a “lump sum” transfer is needed, this form can also be used.