Student Reimbursements

With all the payment options SOFO offers, we hope you’ll never end up having to spend your personal funds for your organization expenses.

We know, we know. It happens sometimes!

The university provides a process for students to receive reimbursement when expending personal funds for university expenses. Here are some important things to know:

  • You should request your reimbursement no more than 30 days after incurring the expense.
  • You must have documentation of an expense. This means detailed receipts, supplier invoices, etc. These will need to be turned in along with a reimbursement request. Phone pictures are accepted, but be sure the documents are legible!
  • Each reimbursement will have to have a detailed business purpose, and approval from the group or department funding the expense.
  • Reimbursements under $50 will be paid in cash at the Cashier’s Window in Reynolda Hall 107 (but you’ll still need everything mentioned above to receive the cash.)

The student reimbursement process is currently under review and new forms are being developed. Check back here early in the fall semester for further guidance. In the meantime, if you have a reimbursement need, contact SOFO at and we’ll help!