Student Reimbursements

Please note: Student reimbursements are processed by WFU Financial Services. To help student organization members more efficiently request reimbursements, SOFO has proposed an electronic process for student organizations which is currently under review.

In the interim, please use the link below to access the Expenditure Voucher Form. Once completed, bring the form and receipts/documentation to Benson 139 for review, approval, and further instructions. Please do not hesitate to reach out to us at sofo@nullwfu.edu if you should need any assistance.

Download Expenditure Voucher Form

With all the payment options SOFO offers, we hope you’ll never end up having to spend your personal funds for your organization expenses.

We know, we know. It happens sometimes!

The university provides a process for students to receive reimbursement when expending personal funds for university expenses. Here are some important things to know:

  • You should request your reimbursement no more than 30 days after incurring the expense.
  • You must have documentation of an expense. This means detailed receipts, supplier invoices, etc. These will need to be turned in along with a reimbursement request. Phone pictures are accepted, but be sure the documents are legible!
  • Each reimbursement will have to have a detailed business purpose, and approval from the group or department funding the expense.
  • Reimbursements under $50 will be paid in cash at the Cashier’s Window in Reynolda Hall 107 (but you’ll still need everything mentioned above to receive the cash.)