Mobile Device Loaner Program: Timeframe, Guidelines, Fees & Processes

Request Mobile Payment Devices

Timeframe
Requests, Pickups & Returns
Fees & Guidelines

Timeframe

  • Must request at least 5 business days in advance. Use of credit card terminals or is subject to equipment availability, so it is best to request as soon as you know your sale date.
  • Groups may keep loaner equipment for up to 2 days or, for weekend use, Friday through Monday. Other arrangements are possible by special permission.

Requests, Pickups and Returns

  • Complete the Mobile Device request form. Up to three responsible users may be listed. All responsible users must take a short training and sign and submit a Confidentiality Agreement.
  • Pick up the payment device(s) in Benson 332/333. SOFO staff will review the contents of the equipment case with you. You will receive a follow up email detailing your due date and providing further information about the deposit of your transactions.
  • Return all equipment in good condition by the due date and time listed on the email. A student listed as responsible party must return the equipment.

Fees & Guidelines

  • At the conclusion of your sale, your group Treasurer will be shared on a statement detailing the transaction total and number and type of items sold. An internal funds transfer to your group Agency fund will be initiated within 5 business days of the conclusion of your event.
  • The cost of using these devices to accept payments is 5% of sales, which covers credit card and transaction fees. This fee will be deducted from your sale proceeds before the internal funds transfer occurs. It is your group’s decision whether to increase the price of your item in order to compensate for the fee.
  • You will receive a mobile payment device or system, as well as charging cables, when you pick up the equipment. All components must be returned in good condition, or replacement fees may be charged to your group budget or Agency Fund.
  • Keeping payment devices and your sale transactions secure is of the utmost importance. Your organization’s designated responsible parties must assume responsibility for safeguarding the borrowed devices and must be present at all times when the equipment is being used for sales.
  • The Mobile Device Request Form records the purpose and location of your sale. Using the equipment for an unapproved purpose or in an unapproved location is grounds for permanent dismissal from future use.