Scenario: Your group hosted a ticketed event, your attendance was off the charts, and now you find yourself the proud owners of a big wad of cash.
What next? First, we’d like to congratulate you on your event-planning prowess. Second, you need to get that money to a safe place, ASAP.
Want to learn more? This page is here to help. Scroll down to find out how to make a deposit to your group’s university account.
Are you depositing donations?
Did you receive a check from a fundraising arrangement with a corporation or local business?
Or did you sell t-shirts or tickets at the door of your event?
Depending on your answer to these questions, the deposit process will be different.
Either way, when you turn in a deposit, you’ll need to be ready to provide your group’s “Cost Center” (129 account) or your Agency Fund number. Your advisor, treasurer and/or SBAC rep should be able to help.
According to University policy, all payments received should be deposited promptly. In practice this means within 1 business day of receiving them.
So, if your event (or other sale) was on a Thursday, you should deposit your cash or checks by 4:30 PM on Friday. If you took in the money over the weekend, 4:30 PM on Monday is your expected target.
If you receive a check in the mail, you’re expected to deposit it as soon as possible after it’s in your possession.
If your deposit relates to the sale or goods or services:
Student Financial Services Hours: 8:30 AM – 4:30 PM, Monday through Friday.
Planning for your personal security and the security of your funds
Perfect deposits every time!